Privacy Policy
This Privacy Policy Notice outlines the privacy principles regarding your personal information for Ardeotis Limited (Ardeotis Digital Solutions). It encompasses the implementation of privacy procedures and technical security measures to ensure the confidentiality and security of your personal information. The Privacy Policy of Ardeotis Limited and its subsidiaries, including Ardeotis Digital Solutions, is applicable to the collection of personal information on websites where this Privacy Policy Notice is displayed or referenced. By using this website, you acknowledge and agree to our collection, use, and disclosure of your information as described in this Privacy Policy Notice. If you do not agree with our data collection or handling practices, we kindly ask that you refrain from using this website. For any inquiries regarding our data usage, please feel free to contact us at communications@ardeotis.com.
Categories of Personal Information Collected
Identifiers and Contact Information: We may collect the information you provide when contacting us, RSVPing for an event, downloading a white paper, or submitting an inquiry. This may include your name, current company, title, email address, and/or telephone number.
Professional and Employment-Related Information: If you apply for a job, you may choose to submit your resume and other personal information such as gender, race, ethnicity, veteran status, or disability status. We may also collect your mailing address, zip code or postal code, telephone number, and email address.
Internet or Other Electronic Network Activity Information: We collect browsing and usage information. When you use our site, we may automatically gather information about your interactions with the site, your IP address, and the browser you are using. This data may reveal the site you came from or the site you visit after leaving our site. We may also collect device identifiers. Geolocation Data: Our technology collects your general location using your IP address. Protected Classification Information: If you apply for employment with us, we may collect protected classification information such as your gender, race, ethnicity, veteran status, or disability status.
Commercial Information: This category includes products and services purchased, obtained, or considered, as well as other purchasing or consuming histories or tendencies.
Audio, Electronic, Visual, Thermal, Olfactory, or Similar Information: This category includes information collected from voicemail messages, conversations with our representatives, and/or video camera recordings.
Sensitive Personal Information: During our interactions with you, such as when you visit our site, apply for employment, or are hired to work here, we may collect sensitive personal information.
- Social Security, driver’s license, state identification card, or passport number
- Financial account information that allows access to an account, including log-in credentials, financial account numbers.
-Precise geolocation may be collected by our website, using different types of technologies including GPS and Wi-Fi-
- Racial or ethnic origin, religious or philosophical, or union membership
- Content of mail, email, and text messages (unless the Company is the intended recipient of the communication)
- Pre-employment due diligence on background information and criminal record
- Genetic data-
- Biometric information for the purpose of security
- Health information
- Information concerning sex life or sexual orientation
Professional and Employment-Related Information: If you apply for a job, you may choose to submit your resume and other personal information such as gender, race, ethnicity, veteran status, or disability status. We may also collect your mailing address, zip code or postal code, telephone number, and email address.
Internet or Other Electronic Network Activity Information: We collect browsing and usage information. When you use our site, we may automatically gather information about your interactions with the site, your IP address, and the browser you are using. This data may reveal the site you came from or the site you visit after leaving our site. We may also collect device identifiers. Geolocation Data: Our technology collects your general location using your IP address. Protected Classification Information: If you apply for employment with us, we may collect protected classification information such as your gender, race, ethnicity, veteran status, or disability status.
Commercial Information: This category includes products and services purchased, obtained, or considered, as well as other purchasing or consuming histories or tendencies.
Audio, Electronic, Visual, Thermal, Olfactory, or Similar Information: This category includes information collected from voicemail messages, conversations with our representatives, and/or video camera recordings.
Sensitive Personal Information: During our interactions with you, such as when you visit our site, apply for employment, or are hired to work here, we may collect sensitive personal information.
- Social Security, driver’s license, state identification card, or passport number
- Financial account information that allows access to an account, including log-in credentials, financial account numbers.
-Precise geolocation may be collected by our website, using different types of technologies including GPS and Wi-Fi-
- Racial or ethnic origin, religious or philosophical, or union membership
- Content of mail, email, and text messages (unless the Company is the intended recipient of the communication)
- Pre-employment due diligence on background information and criminal record
- Genetic data-
- Biometric information for the purpose of security
- Health information
- Information concerning sex life or sexual orientation
How We Collect Your Information
Ardeotis Digital Solutions acquires personal information through various methods and ensures its privacy is protected in accordance with applicable data protection laws in the United Kingdom, EU, and the Republic of Somaliland.
We collect information directly from you. This includes instances when you contact us, submit an inquiry, or apply for a job.
We collect information passively from you. We utilize tracking tools like browser cookies and web beacons to gather information about users over time when you use our website or mobile site. Third parties may also collect information in this manner. To learn more about these tools and how you can control them, please refer to the "Cookies and Other Technologies" section below.
We receive information about you from other parties. Our business partners, such as clients, service providers, and parent, affiliate, and/or subsidiary agencies may provide us with information about you. Additionally, social media platforms may also share information about you.
We gather publicly available information. Google, LinkedIn, and social media platforms are sometimes used for internal recruitment purposes, as well as for market research purposes such as business development, finding speakers for events or influencers, and identifying patterns, insights, correlations, and trends related to marketing strategy services for our clients.
We combine information. This involves merging offline-collected information with online-collected information or combining data obtained from a third party with existing information we have.
Purposes Personal Information, Including Sensitive Personal Information.
We employ information for marketing purposes. This includes providing you with information or displaying ads about our events or services. We may inform you about new features or updates to our offerings, which could include third-party offers or products that we believe may be of interest to you. Communication may occur through emails or phone calls. If you wish to stop receiving our marketing emails, please contact us at communications@ardeotis.com or follow the instructions provided in any marketing message you receive from us.
Please note that even if you opt out of receiving marketing messages, we will still send you transactional messages, such as responses to your inquiries or feedback.
We utilize information to address requests or inquiries. Information may be used to respond to your inquiries, job applications, or feedback. We utilize information to communicate with you. We may contact you regarding this Privacy Policy Notice, our Terms and Conditions of Use, or other aspects related to our relationship with you. We utilize information to enhance our products and services. Information may be used to improve our website and enhance the offerings of our products and services. We utilize information for security purposes. Your information may be used to safeguard our agency and our websites. Additionally, it may be utilized to protect our users or clients. We utilize information as permitted by law or as we may inform you.
Please note that even if you opt out of receiving marketing messages, we will still send you transactional messages, such as responses to your inquiries or feedback.
We utilize information to address requests or inquiries. Information may be used to respond to your inquiries, job applications, or feedback. We utilize information to communicate with you. We may contact you regarding this Privacy Policy Notice, our Terms and Conditions of Use, or other aspects related to our relationship with you. We utilize information to enhance our products and services. Information may be used to improve our website and enhance the offerings of our products and services. We utilize information for security purposes. Your information may be used to safeguard our agency and our websites. Additionally, it may be utilized to protect our users or clients. We utilize information as permitted by law or as we may inform you.
Disclosure of Personal Information
In order to fulfil the aforementioned purposes, the Company may share personal information with service providers or other external parties. The Company does not sell or share, as defined by applicable law, the aforementioned categories of personal information. The Company reserves the right to expand the categories of personal information collected and the purposes for which it is used. In such cases, the Company will notify you accordingly.
We may share information within the Ardeotis Digital Solutions family of agencies, including parent, affiliate, and/or subsidiary agencies. We may share information with vendors who provide services on our behalf. For instance, we may disclose information to companies that operate our website or conduct analytics for us. If you would like more information on how our service providers utilize your information, please feel free to contact us. We may share information with our business partners, including third parties who collaborate on projects or co-host events with us. We may share information with third parties for marketing purposes. These third parties may include our clients and partners, as well as other parties whose products or services we believe may be of interest to you. These third parties may also disclose your information to others and use it for their own marketing purposes or the marketing purposes of others. This may involve the delivery of interest-based advertising. We will disclose information if we believe it is necessary to comply with the law or protect ourselves. For example, we may disclose information in response to a court order or subpoena, or if requested by a government agency or investigatory body. We may disclose information to any successor of all or part of our business. For instance, if a portion of our agency is sold, personal information may be shared as part of that transaction.
We may disclose information for other reasons that will be communicated to you at the time of collection.
We may share information within the Ardeotis Digital Solutions family of agencies, including parent, affiliate, and/or subsidiary agencies. We may share information with vendors who provide services on our behalf. For instance, we may disclose information to companies that operate our website or conduct analytics for us. If you would like more information on how our service providers utilize your information, please feel free to contact us. We may share information with our business partners, including third parties who collaborate on projects or co-host events with us. We may share information with third parties for marketing purposes. These third parties may include our clients and partners, as well as other parties whose products or services we believe may be of interest to you. These third parties may also disclose your information to others and use it for their own marketing purposes or the marketing purposes of others. This may involve the delivery of interest-based advertising. We will disclose information if we believe it is necessary to comply with the law or protect ourselves. For example, we may disclose information in response to a court order or subpoena, or if requested by a government agency or investigatory body. We may disclose information to any successor of all or part of our business. For instance, if a portion of our agency is sold, personal information may be shared as part of that transaction.
We may disclose information for other reasons that will be communicated to you at the time of collection.
Cookies And Other Technologies
You have the ability to manage and control cookies and tracking tools. For detailed information on how to do this, please refer to our Cookie Notice.
To opt out of having your online behaviour recorded and used for online behavioural advertising purposes, you can participate in the Self-Regulatory Program for Online Behavioural Advertising. Click here or here to opt out and avoid receiving behaviourally targeted advertisements from our advertising partners. Please note that these selections are specific to each device and browser you use to access our website, so you may need to make the selections on each one.
Do Not Track: "Do Not Track" is a privacypreference that can be set in your internet search browser. It sends a signal to websites indicating that you do not want your browsing information tracked. However, our website is not currently configured to detect Do Not Track signals, so we are unable to respond to such requests. Please be aware that cookies set during your visit to our site may track your activity over time and across third-party websites.
Mobile Device Controls: You have control over the tools onyour mobile devices. For instance, you can disable the GPS locator on your phone or device.
Retention of Personal Information
We retain your personal information for as long as necessary for the purpose it was collected, in accordance with our data retention schedule. If required by law or reporting obligations, we may retain your personal information for a longer period. This includes resolving disputes, enforcing legal agreements and policies, addressing legitimate business needs, or as permitted or required by applicable law. We may also retain your personal information in a deidentified or aggregated form that cannot be linked back to you. When determining the appropriate retention period, we consider factors such as the nature and sensitivity of the information, potential risks of unauthorized access or disclosure, purposes of collection or processing, and legal requirements. Please note that certain categories of information, such as publicly available government records or widely distributed media, are not considered personal information. Additionally, deidentified or aggregated consumer information is also excluded.
Onward Transfer
We may share personal data with third-party companies that assist us in providing our services. Any transfers to subsequent third parties are subject to the provisions outlined in our Privacy Policy, including notice and choice, as well as the service agreements we have with our clients and service providers. Ardeotis Digital Solutions adheres to the General Data Protection Regulation (GDPR) of the European Union for all onward transfers of personal data from the EU and the United Kingdom’s ICO, including the liability provisions for onward transfers.
Data Integrity
Ardeotis Digital Solutions only processes personal data that is relevant to the specific purposes for which it was collected. We do not use personal data in ways that are inconsistent with the original purpose or without proper authorization from the data subject. Additionally, we take reasonable measures to ensure that the personal data we process is reliable, accurate, complete, and up-to-date for its intended use. If you need to update or correct your personal data, please contact Ardeotis Digital Solutions using the information provided below. In compliance with applicable law, we retain personal data in a form that identifies or renders individuals identifiable only for as long as it serves a purpose that aligns with the original collection or subsequent authorization by the data subject.
IN THE EVENT OF A LEGAL DISPUTE RELATING TO THE ACCESS AND USE OF THE WEBSITE, WITH PROFESSIONALS AND/OR TRADERS, THE COMPETENT COURT WITHIN THE JURISDICTION OF THE PARIS COURT OF APPEAL SHALL HAVE EXCLUSIVE JURISDICTION, REGARDLESS OF MULTIPLE DEFENDANTS OR THE INVOLVEMENT OF THIRD PARTIES, INCLUDING URGENT OR PREVENTIVE MEASURES, THROUGH SUMMARY PROCEEDINGS OR PETITION.
IN THE EVENT OF A LEGAL DISPUTE RELATING TO THE ACCESS AND USE OF THE WEBSITE, WITH PROFESSIONALS AND/OR TRADERS, THE COMPETENT COURT WITHIN THE JURISDICTION OF THE PARIS COURT OF APPEAL SHALL HAVE EXCLUSIVE JURISDICTION, REGARDLESS OF MULTIPLE DEFENDANTS OR THE INVOLVEMENT OF THIRD PARTIES, INCLUDING URGENT OR PREVENTIVE MEASURES, THROUGH SUMMARY PROCEEDINGS OR PETITION.
Access and Choice
Ardeotis Digital Solutions will provide you with reasonable access to your Data so that you can review the information we have about you. If you have provided us with personal data or if it has been obtained through third parties, you have the right to request a copy of your personal data, request updates, modifications, or deletions, or request limitations on its use and disclosure. However, we may limit or prevent access to your Data in certain circumstances, such as when providing access would be disproportionately burdensome or when it would violate the rights of others.
To make a request regarding your Data, please contact us at communications@ardeotis.com. We will keep track of your choices and any changes to ensure they are respected. If you are located in the EU, you have the right to withdraw your consent to Ardeotis Digital Solutions processing your personal data at any time, subject to legal or contractual restrictions and reasonable notice. We will inform you of the consequences of withdrawing your consent. Please note that refusing to provide personal data or withdrawing consent may result in your inability to participate in certain services or access specific information for which the data was collected. If you wish to withdraw your consent, please refer to the contact information provided in the "Enforcement and Dispute Resolution Regarding EU Personal Data" section below.
However, there are instances where Ardeotis Digital Solutions does not require your consent for processing or disclosing personal data. These instances include situations where:
-Responding to an inquiry you have submitted requires processing personal data
-The transfer or processing is necessary for the performance of a contract between you and Ardeotis Digital Solutions or one of its affiliates
- The transfer or processing is necessary for a contract, concluded in your interest, between Ardeotis Digital Solutions (or one of its affiliates) and a third party
-The transfer or processing is required by applicable law.
- The transfer or processing is necessary for important public interest grounds, the establishment, exercise, or defence of legal claims, or to protect your vital interests<
To make a request regarding your Data, please contact us at communications@ardeotis.com. We will keep track of your choices and any changes to ensure they are respected. If you are located in the EU, you have the right to withdraw your consent to Ardeotis Digital Solutions processing your personal data at any time, subject to legal or contractual restrictions and reasonable notice. We will inform you of the consequences of withdrawing your consent. Please note that refusing to provide personal data or withdrawing consent may result in your inability to participate in certain services or access specific information for which the data was collected. If you wish to withdraw your consent, please refer to the contact information provided in the "Enforcement and Dispute Resolution Regarding EU Personal Data" section below.
However, there are instances where Ardeotis Digital Solutions does not require your consent for processing or disclosing personal data. These instances include situations where:
-Responding to an inquiry you have submitted requires processing personal data
-The transfer or processing is necessary for the performance of a contract between you and Ardeotis Digital Solutions or one of its affiliates
- The transfer or processing is necessary for a contract, concluded in your interest, between Ardeotis Digital Solutions (or one of its affiliates) and a third party
-The transfer or processing is required by applicable law.
- The transfer or processing is necessary for important public interest grounds, the establishment, exercise, or defence of legal claims, or to protect your vital interests<
Access and Choice
We are dedicated to addressing any concerns or issues you may have regarding the collection or use of your personal data. If you are an
individual from the EU and have any questions or complaints, please reach out to us first at communications@ardeotis.com. We are committed to resolving any concerns in a timely and satisfactory manner.
To opt-out of receiving future communications from Ardeotis Digital Solutions or a specific program, please contact us via email at communications@ardeotis.com.
When reaching out, please provide your name, contact information (such as email address, phone number, or mailing address), and a detailed explanation of your request. If you wish to delete, amend, or correct personal data, please indicate "Deletion Request" or "Amendment/Correction Request" in the subject line of your email. We strive to respond to all reasonable requests in a timely manner and within the time limits prescribed by applicable local law. Complaints will be promptly investigated and addressed by Ardeotis Digital Solutions within 30 days of receipt.
We aim to resolve complaints, disputes, and requests to revoke consent regarding the collection, processing, transfer, and disclosure of personal data in accordance with the principles outlined in this Privacy Policy Notice. In certain situations, we may be obligated to disclose personal data in response to lawful requests by public authorities, including those related to national security or law enforcement requirements.
Ardeotis Digital Solutions conducts periodic compliance audits of our privacy practices to ensure adherence to our Privacy Policy.
These Sites Are Not Intended for Children
Our websites are intended for adult users. We do not knowingly gather personal information from individuals under the age of 18
without the consent of a parent or guardian. If you are a parent or legal guardian and believe that your child under 18 has provided us with information, please contact us via email at communications@ardeotis.com
Alternatively, you can send us a written request to the address provided at the end of this policy.Kindly indicate "Information Request" in your correspondence.
Security
We prioritize the protection of personal information and employ reasonable and appropriate measures to safeguard it against loss, misuse, unauthorized access, disclosure, alteration, and destruction. We take into consideration the risks associated with the processing of personal information and the nature of the data.
Your personal information will be retained only for as long as necessary or relevant to the practices outlined in this Privacy Notice and in accordance with our internal data retention policies. Additionally, we may retain information as required by applicable laws.
Your personal information will be retained only for as long as necessary or relevant to the practices outlined in this Privacy Notice and in accordance with our internal data retention policies. Additionally, we may retain information as required by applicable laws.
We May Link to Third Party Sites or Services We Don’t Control
Please be aware that if you click on a link to a third-party platform, you will be directed to a website or service that is beyond our control. This Privacy Policy does not apply to the privacy practices of those third-party platforms. We recommend carefully reviewing the privacy policy notices of other platforms before providing any personal information. Ardeotis Digital Solutions is not responsible for the privacy practices or content of these third-party platforms.
How to Contact Us
If you have any questions or concerns about our use of your information, please contact us at the following email address:
communications@ardeotis.com
Ardeotis Limited
Public Relations Department
128 City Road, London,
EC1V 2NX, United Kingdom
Ardeotis Digital Solutions
Public Relations Department
Street 2, Almis Village,
Hargeisa, Somaliland
Please note that our Privacy Policy is subject to change. Any modifications to the Privacy Policy will be posted on this page to provide notice to our users. Previous versions of the Privacy Policy Notice will be archived and accessible for reference.
Last Updated: December 2023
Last Updated: December 2023